1.Enrolment

1)  Duration of the Academic Year

     The Academic Year 2006-2007 starts on the 1^st September 2007 and ends on the 31^st August 2008. The first semester’s courses start on 9^th October and end on the 22^nd of January, the second semester’s courses start on 14^th February and end on the 30^th of May.

2)  Categories of students:

   –  regular students: students enrolling to the University to seek an academic degree;

   –  extraordinary students: students who follow a regular curriculum but cannot be awarded any academic degree because they do not hold the required school qualification;

   –  auditors: students who enrol to one or more courses only (5 per year max) but cannot be awarded any academic degree or diploma;

   –   out-of-prescribed-time students: students who are regularly enrolled to one University’s cycle or faculty but have not all the academic requirements (courses completion, exams, essays and dissertations) needed to be awarded the relevant degree.

            – out-of-prescribed-time students: students who are regularly enrolled to one University’s cycle or faculty but have not all the academic requirements (courses completion, exams, essays and dissertations) needed to be awarded the relevant degree.

3)  Enrolment requirements

     Applicants seeking admission as regular students must satisfy the following requirements:

   –  holding a senior secondary high school diploma valid for admission to the University of of origin or in the country where this diploma was obtained;

 –  holding the necessary school qualification valid for admission to the Faculty or Institute to which candidates wish to enrol.

4)  Enrolment procedures

    Entrance enrolment (or first enrolment) and enrolments to following years are handled by an automated system that allows students to personally go the University’s offices only in case of need avoiding long queues at the desks and errors in the transription of their data.

Enrolment is to be made by using the special on-line form available on the official web site of the University www.urbaniana.edu. that students can access from any Internet point around the worl. Applicants shall forward the e-form to the secretary’s office via the web following on-line instructions. Once they have gathered all the documents required and paid the relevant academic fees they shall personally submit them to the Secretary’s office and complete the enrolment procedure.  Applicants who cannot access the Internet from their domiciles will be helped to complete their online applications by a Secretary’s Office employee at the University.

 Guidelines to filling out the enrolment forms

You can access the online forms’ section “Students’ on-line services” on the web page of the Pontificia Università Urbaniana ( www.urbaniana.edu ).

Pre-enrolment: any student whishing to enrol to the 1st academic year of any Faculty, Institute or Course provided by the Pontificia Università Urbaniana, who has not been assigned a registration number yet may proceed to pre-enrolment. He/she is required to partially pay the academic fees (whichh are refunded in case of non-enrolment) and receive a certificate that his/her application has been accepted. This certificate is particularly useful for foreign students who must request the relevant visa to come to Italy or renew their student residence permit.

Enrolment: any student whishing to enrol to the 1st academic year of any Faculty, Institute or Course provided by the Pontificia Università Urbaniana, who has been assigned a registration number may proceed to enrolment. Students  who have already pre-enrolled only need to complete the previous application phase by adding additional information on the Cycle they wish to attend, their address in Rome etc and paying the balance of the academic fees.

 Pre-registration: any strudent wishing to attend the next year of the Cycle where he/she is already enrolled, or start the next Cycle in case the students has already been assigned a registration number. Students are required to partially pay the academic fees (whichh are refunded in case of non-enrolment) and receive a certificate that his/her application has been accepted. This certificate is particularly useful for foreign students who must request the relevant visa to come to Italy or renew their student residence permit.

Registration: any student whishing to enrol to the next year of the Cycle where he/she is already enrolled or start the next Cycle in case the student has already been assigned a registration number by the Pontificia Università Urbaniana. Students who have already completed the pre-registration, only need need to complete the previous application phase  and pay the balance of the academic fees.

Transfers from another University: students who have partly followed courses in another University and wish to complete their curriculum at the Urbaniana are required to submit a transfer application to be enrolled to the 1st year or to any academic year of any Cycle of a Faculty/Institute of the Urbaniana. The application does not guarantee that the student is accepted by the University until it is formally authorised by the Dean, who, establishes the academic year that the successful applicant shall attend. Applicants are required to partially pay the academic fees (which are refunded in case of non-enrolment) and receive a certificate that his/her application has been accepted. This certificate is particularly useful for foreign students who must request the relevant visa to come to Italy or renew their student residence permit.

Once the application form has been filled in, it must be saved and printed, then the application is automatically sent to the University. In this phase applicants shall collect all the necessary documents for enrolment or registration according to the instructions contained in the Kalendarium. Once they have collected all the documents they can proceed to payment at the University Administration or via bank transfer. The Secretary office will reject any uncomplete application lacking even one of the required documents.

Applicants must print the form from the web page of the University and submit it to the Secretary office together with all the necessary documents and the payment receipt of the academic fees.

Applications will be finally accepted by the Secretary Office only after thorough examination of the attached documents provided by the applicant. Should the attched document be uncomplete or wrong the Secretary Office will contact the applicant to ask him/her the necessary additional documents. Should the application be deemed unacceptable the applicant is entitled to be refunded the academic fees already paid.

5)  Documents required for entrance enrolment (or first enrolment):

a.       filled-in form printed from the University web site, according to on-line instructions. The form shall be undersigned and stamped by the superior/ecclesiastical person in charge of the candidate;

b.  original copy of the specific academic qualification required for admission to anacademic degree’s cyclein the applicant’s country of origin or in the country were the qualification was obtained;

c. original copy of required school qualification for the academiy degree which the applicant wish to attend, the school qualification issued by the competent authority shall mention the academic years attended, the university institution, the individual subjects of study, the examinations and the grade point obtained. If available, applicant shall also submit the relevant Diploma Supplement issued by the universities of the countries adhering to the Bologna Process

d. introductory letter by the ecclesiastical authority

e.photocopy of passport or any other ID showing the applicant’s general information;

f. one passport-format photograph against a white background (write name and surname on the back in block capitals);

g. paying-in slip of the enrolment fee made at the cashier of the Urbaniana University or via bank transfer;

h. seminarians, priests or religious applicants shall join a letter of introduction by their college rector or the superior;

i. diocesan priests resident in Rome outside the authorised colleges, shall join an extra-collegiality certificate issued by the Rome’s Vicariate;

l. ay applicants  shall join a letter by their parish priests and certificate of baptism;

k. lay students coming from extra-European countries shall join:

     a. letter of presentation by their respective Bishops;

     b. student residence permit issued by the Questura,

     c. certificate of acceptance by the Diocese of Rome or scholarship certification;

     d.  certificate of domicile on unstamped paper issued by the Municipal authorities;

applicants coming from another University shall join a statement by the competent authority certifying that they have qualified to pursue university education.

m. All non-Italian speakers shall sit a language test of Italian at the beginning of the academic year. Students who fail the test are required to attend the language courses during the academic year 2006-2007. The courses of Italian will be held at the University or at any other Language Institute that the students can choose and will end with the relevant examinations that will take place at the University at the end of May. Those who fail the final language examination will not be admitted to the second year.

6)  Necessary documents for further enrolment (annual renewal):

   –   enrolment form that must be filled in and printed from the University website according to the instructions written on the web page; the form must be undersigned and stamped by the superior/ecclesiastical person in charge of the student;

            –          payment receipt of the enrolment fee made out at the cashier of the University Urbaniana or via bank transfer.

7)  Enrolment deadlines:

   –   pre-enrolment and pre-registration to the Academic Year 2007-2008s can be made from January 1st until October 5th 2007;

   –   enrolment and registration to the AY 07/08 can be made from January 1st until October 8th 2006;

   –  registration to the second semester (for specialisationdegree only) from December17th until February 15th 2008;

   –   pre-enrolment, pre-registration, enrolment and registration to the AY 2008-09 from Feb. 18th to Oct. 10th 2008

8)  restrictions

     The double enrolment to more Universities or Pontifical Universities and/or Faculties and Institutes of the same University is not allowed. As provide for in the Statutes any additional enrolment as well as the relevant examinations shall be declared null and void.

10)   Out of prescribed time students

     When a student is not in time with the University curriculum he can enrol again provided that he has not exceeded 9 years of absence from the university. Upon enrolment he shall pay the enrolment fee as “out-of-time” student for the relevant academic year plus all the fees for the years of non-attendance, unless he/she has already paid all the regular fees.

2. Programme of Studies

Each student of a specialisation course shall draw up a personalised annual programme of study  via the special form available in the dedicated section of the official web site www.urbaniana.edu, according to the instructions listed in that section and in the dedicated sections of the various Faculties and Institutes of this Kalendarium. Once he has prepared and sent the programme of study via the Web to the Secretary office, he must print and hand it over to the Dean who will approve and sign it. Finally, the student shall submit the printed copy of his programme of study to the Secretary office not later that the 19th of October 2007.

     When choosing the courses to be included in the personalised programme of study students shall make sure that lesson’ hours do not overlap.

     Once the programme of study has been duly approved by the Dean the student will be formally enrolled to the courses and admitted to sit the examinations for the courses included in the programme only.

            The programme of study that the student submits to the secretary office is normally the final one; exceptionally, changes are allowed upon approval by the Faculty Dean and payment of the relevant fee.

3. Evaluation of courses and exams taken in other Universities 

Students who are regularly enrolled to the curriculum of Licence shall comply with the following rules:

1) To defend the dissertation in the summer session (June), they shall submit four copies (two for Canon Law, three for Philosophy) of the dissertation to the Secretary Office not later than May 10th.

2) Notes must be included at the bottom of the pages unless the moderator gives different instructions.

3) The text must be printed double-spaced on A4 format white sheets.

4) Write on the upper side of the title page (in Latin or in the language used in the dissertation): – Pontificia Universitas Urbaniana. – Write the name of the Faculty on the line below. – In the middle of the page write the full title of the dissertation, the sub-title, if any, followed by the author’s surname and name. – Lower on the page write: Tesi (or Dissertatio) di Licenza in ...... (License Thesis or Dissertatio in…..) ; followed by the surnames and names of the moderator and the two co-moderators. – At the bottom: the city and the year.

5) The text must be bound in cloth or hard cardboard in the following colours: dark blue for the Faculty of Theology, green for the Faculty of Philosophy, ivory for the Faculty of Canon Law, red for the Faculty of Missiology. Neither drawings nor pictures are allowed on the cover.

11. Rules for the Doctorateoctorate

     Students who are regularly enrolled to the curriculum of Doctorate shall comply with the following rules:

     A) Presentation of research scheme for the Doctorate Thesis

     With a view to streamline and simplify the preliminary work for the preparation of the Doctorate Thesis, students shall draw up a short and accurate research scheme based on the following criteria:

     1) Field of study: the student shall indicate the field of study he wish to focus on: an author, a theme, a current of thought...

     2) Subject of research: the student shall define the subject or issue he wish to deal with in his research: a theme, a perspective...

     3) Previous research: the student shall join previous research and studies on the same or similar subjects, and give an overview on their conclusions.

     4) Sources and aids: the student shall mention the sources and aids used in his research.

     5) Main subjects and layout: the student shall give a general description of how he wishes to develop his work: parts or sections, some main subjects...

     6) Methodology: since the start of his work, both for the presentation of the above scheme and for the rest of the work, the student shall strictly comply with the Rules set for the preparation of academic dissertations/theses.

     B) Presentation of the typewritten thesis

     1) Doctorate candidates shall submit four copies of their theses to the Secretary Office.

     2) When preparing the thesis candidates shall include the notes at the bottom of the page or in a separate volume, according to the Moderator’s instructions. Even if the volumes of the thesis are two or more they must have a continuous numbering of the pages.

     3) The text must be printed on double-spaced A4 format white sheets.

     4) As regard the layout of the front page please refer to the example.

     5) The single volumes must be bound in cloth or hard cardboard in the following colours: dark blue for the Faculty of Theology, green for the Faculty of Philosophy, ivory for the Faculty of Canon Law, red for the Faculty of Missiology.

     6) A summary (20-25 lines ) in the same language used for the thesis must be attached to the 4 copies that the student will submit to the Secretary Office. We advise students to prepare the summary accurately, both in terms of style and contents. In fact, the summary will then be published on the volume of the Annales; the summary shall be undersigned by the moderator on the special form available at the Secretary Office.

     7) Requirements to be admitted to the defence of the thesis:

     a. having completed the programme of studies and obtained the authorisation by the moderator and the two co-examiners for the thesis on the special form available at the Secretary Office.

     b. having submitted the form signed by the moderator and the co-examiners to the Secretary Office (the form is delivered in advance by the Secretary Office);

     c. having provided the Secretary Office with the candidate’s address where he wishes to receive information on the date of the defence and the printed invitations;

     d. having paid the relevant graduation fee.

     8) The defence of the thesis is normally fixed one month after the thesis has been submitted. To defend the thesis on the summer session (June) candidates must submits their theses not later then May the 10^th.

     9) The defence session lasts approximately one hour and takes place before the moderator and the two co-examiners. During the first 15-20 minutes the candidate provides a summary of his thesis and briefly illustrates the reasons for choosing the subject, the originality of his work and, above all, the results of his research. The official language is Italian.

     C) Publication of the doctorate thesis

     1) Requirements

     In order to be awarded the doctorate degree and become Doctor Candidates shall publish their theses as soon as possible either in full or in part in agreement with the moderator and the co-examiners.

     The thesis cannot be published without clear authorization by the moderator, the co-examiners, the Faculty Dean, the Secretary General and the Ordinary of the place where the text is to be published who shall sign the special publication form. The form is delivered by the Secretary General after supervising the last revise and shall be duly filled in and submitted along with the copies of the thesis for publication.

     If a thesis was defended or approved 10 years ago or more it must be supervised again and approved by the Faculty Council before being printed.

When the imprimatur has been given for a doctorate thesis or an abstract of it that the moderators have approved it cannot be used for any other revised or updated publications of the same text.

     2) External layout

     The heading of the cover and on the title page must be the same. Write on the upper side (either in Latin or in the language used in the thesis): Pontificia Universitas Urbaniana. Write the name of the Faculty on the line below.

     In the middle of the page write the full title of the thesis, the sub-title, if any, followed by the author’s surname and name.

     Lower on the page write: Dissertatio (or: Extractum ex dissertatione) ad Doctoratum in Facultate ……. (In Italian: Tesi - o Estratto di tesi - di Dottorato nella Facoltà di ………). At the bottom: the city and the year of publication (not of defence).

     Drawings or pictures are not allowed on the cover of the thesis.

     On the back of the first page, or on the title page write the following heading: Vidimus ac Typis Edendam Approbavimus (Ready for press), followed by the names of the moderator and the two co-examiners.

     Imprimi Potest followed by the name of the Faculty Dean and the date of approval.

     Imprimatur followed by the name of the Ordinary of the place authorising the publication and the date of approval, or: following ecclesiastical approval by the Rome’s Vicariate (and the date of approval). See example.

     Doctors publishing their theses on a journal do not need the Ordinary’s approval: however, the author shall indicate the continuous numbering of the pages in the copies or the University and accurately type the title and place of the journal as well as the number of the issue and the pages of the edition on the front page (Ex.: Extractum ex periodico Euntes Docete LVI [2003/3] pp. 347-368).

     3) General Rules

     Format: cm 17x24;

     Types: Times New Roman, points 12;

     Spacing: Single.

     Copies for the Secretary Office:50, to be sent to some Roman Congregations, Universities and Pontifical Universities..

The Doctorate Degree will be awarded only if the copies submitted comply with the remarks made by the moderator and the co-examiners and the abovementioned requirements.

     4) Special rules for the abstract

     When an abstract of thesis is published, the publication shall contain the following items listed in this order:

     Acknowledgments: authors are allowed to include short and concise acknowledgements;

     Abbreviations: index of all the acronyms and abbreviations used in the text;

     Introduction: the author shall clearly illustrate the idea, the purpose and the general scope of the work as well as its relevance within the whole thesis;

     General table of contents of the whole work;

     Abstract of the thesis (at least 50 pages, bibliography and indexes excluded);

     Bibliography (in full), authors shall mention it in the footnotes and in a separate list too.

     Index of the abstract

12. Memoranda

1) Students of the second cycle shall submit the license dissertation scheme either by the 15^th November or by the 15^th March of the first academic year. This scheme must be previously approved and signed by the student’s moderator and then submitted in 4 copies (3 for the Faculty of Philosophy).

     The License dissertation must be prepared under the guidance of a professor chosen as the student’s moderator and be at least 50 typewritten pages long. The text must be submitted to the Secretary Office in 4 bound copies (2 copies for the Faculty of Canon Law, 3 copies for the Faculty of Philosophy)).

     Students of the third cycle shall prepare a doctorate thesis scheme under the guidance of a moderator. This scheme must be previously approved and signed by the moderator and then submitted to the Secretary Office in 4 copies by the 15^th of November of the first academic year.

     To be admitted to defend the doctorate thesis candidates shall submit 4 full bound copies to the Secretary Office at least one month before the day the wish to defend the thesis. To be admitted to the summer session (June) candidates shall submit their theses not later than the 10^th of May.

2 As regards external information: time, absence, etc…please inform the Secretary General

     3) Enrolment and examination fees are to be paid at the Cashier.

     4) Document delivery requests are normally processed within 2-3 days, the diploma is delivered within one month as from request, as well as the Diploma Supplement.

            5)If during the preparation of the thesis or once it has been handed out a candidate to the doctorate is discovered to have copied it  the accused of plagiarism the dean will not authorise the publication of his thesis.

13. Equivalence of diplomas in Italy

“The Bachelor and License Degrees [in Theology and Holy Scriptures] (...), awarded by the Faculties after approval by the Holy See are equivalent, upon request, to the university-level diploma and “laurea” pursuant to the decree by the Minister of University and Scientific and Technological Research (....)” (art. 2 of the Presidential Decree dated February 2^nd 1994, n. 175, published on the Official Journal n. 62 of 16th March 1994).